Conservation Tracking Application (CTA) is a digital system that allows tracking of project progress in real time over maps , charts and tables. The project has been founded on the simple idea of digitizing the current system of data collection and reporting of conservation programs under WWF Nepal, Terai Arc Landscape (TAL) program.
Title : Conservation Tracking Application
Client Name : WWF Nepal
Project Status : Completed
Monitoring project activities can be a difficult task for organizations with projects of different nature running in several locations; mostly geographically remote places. Tracking the progress in every ongoing project requires mobilization of monitoring officials who tend to pay frequent field visits and send back information comprising of specific project details along with supplementary information in the form of photographs, maps, audio or video.
With the objective of digitizing the process of data reporting and progress monitoring, WWF Nepal conceptualized a web enabled application called Conservation Tracking Application (CTA) in 2015 and successfully developed a full functional system to pilot in ongoing conservation programs in the Terai Arc Landscape. The system composed of a mobile application containing digital formats equivalent to paper questionnaire that field officers fills and a web application that maps all the data coming in from the field in near real time. The system is hosted in a server at WWF Nepal with a central database that stores all the information together. With offline capabilities of saving data while in the field, the mobile application allows transfer of all saved data to the server when internet connection is available. The web dashboard is able to pull out data from the database and display them over maps and tables aggregated by the type/category of the conservation program.
The system collects real time data from field officers engaged in conservation programs through android phones, receive the data in the web server of WWF Nepal and visualizes the data in a map based web application so that the data can be downloaded in several file formats for further analysis.The field based staff sends the relevant data (digital forms), pictures, recommendations and most importantly, the GPS location of the site (in the form of point, line or polygon depending upon the type of nature of the occurrence) to the program officers back at office. The Web Application serves as the administrator panel for office based staffs who have the rights of viewing all the data received from the application in tables, maps and texts, editing or deleting the data, generating reports of date-wise data from the same location, adding users in the system and giving access to the users.
Following are some of the key features of the application.
- Data collection at project sites via digital forms in the Android Application.
- Well formatted digital forms under different Categories (Forests, Wildlife, Climate Change etc. ) in the Android application to collect information regarding project progress
- Collect geo datasets : point , line and polygon data using mobile platform
- Supports offline data collection in areas with no internet connection
- Multiple user roles , hierarchies : Super admin, Project Manager ,Field Staffs as per the tasks
- A web based admin panel to visualize datasets over maps and tables
- Download collected datasets and maps in excel tables and PDFs format
- Generate project progress reports as a pdf document
In the last two and a half years, the system has been effectively deployed in the ongoing conservation program monitoring processes and has almost replaced the traditional approach of collecting data in paper, compiling them into spreadsheets and proceeding with data analysis and visualization. The usability of the tool has been tested in the existing processes of the organization and has been recognized as an important part of the workflows. No doubt, with technological intervention, the whole process of data reporting, monitoring, evaluation and visualization has become efficient, reliable and cost effective.
The system also has the flexibility of accommodating all other programs run by WWF Nepal. Currently, 42 different data formats (mobile forms) have been included in the system.